🎬 Employer Payroll Onboarding (Non-Union) | Roll Credits Help Center

🎬 Employer Payroll Onboarding (Non-Union)

🎬 Employer Payroll Onboarding (Non-Union)

Welcome! Here’s your step-by-step guide to setting up payroll for your project. Let’s get started 🚀

🛠️ Step 1: Setup Payroll

• 💵 Add Payroll Information

  • Estimated project payroll amount

  • Estimated number of employees

  • Paid lunches? 🍽️ ✅ Check the box if yes!

💵 Add Payroll Information

Estimated project payroll amount

Estimated number of employees

Paid lunches? 🍽️ ✅ Check the box if yes!

📍 Step 2: Work Locations

📌 Add a work location for every spot you're shooting at!

• Tap Add New Work Location

  • Location Name 🏷️

  • Full Address 📫

  • ➕ Add as many as needed!

Tap Add New Work Location

Location Name 🏷️

Full Address 📫

➕ Add as many as needed!

👥 Step 3: Employees

🧾 General Info

• Add Employee Email (they’ll get an invite to RollCredits 💌)

• Full Name

• Employee Type:

  • 🎭 Loanout

  • 👷 Employee

• Job Title

• Default Work Location (dropdown menu pulled from Work Locations 📍)

• Employment Start & End Dates 📆

Add Employee Email (they’ll get an invite to RollCredits 💌)

Full Name

Employee Type:

🎭 Loanout

👷 Employee

Job Title

Default Work Location (dropdown menu pulled from Work Locations 📍)

Employment Start & End Dates 📆

💰 Wage Details

• Wage Label

• Wage Amount

• Wage Period (Hourly, Weekly, etc.)

• Cost Code → 🔄 Auto-pulled from your uploaded budget

• Fringe Code → 🔄 Auto-pulled from your uploaded budget

Wage Label

Wage Amount

Wage Period (Hourly, Weekly, etc.)

Cost Code → 🔄 Auto-pulled from your uploaded budget

Fringe Code → 🔄 Auto-pulled from your uploaded budget

✅ Next Steps After Setup

Once added, employees and loanouts will be:

• 📬 Invited to join RollCredits

• 📝 Prompted to onboard onto payroll and upload required documents

📬 Invited to join RollCredits

📝 Prompted to onboard onto payroll and upload required documents

📂 Required Documents

For Employees:

• W-4 (Payroll)

• W-9 (1099) – for Kit Fees

• I-9 (Employment Verification)

W-4 (Payroll)

W-9 (1099) – for Kit Fees

I-9 (Employment Verification)

For Loanouts:

• W-9

• Incorporation Documents

W-9

Incorporation Documents

🔍 Tracking Onboarding Status

Navigate to:
📂 Payroll Setup → Employees tab → “Onboarding Status” column

• ✅ Green = Onboarded

• ❌ Red = Documents missing

• 🟡 Pending Review = Docs uploaded but awaiting verification

✅ Green = Onboarded

❌ Red = Documents missing

🟡 Pending Review = Docs uploaded but awaiting verification

👉 You’ll be able to:

• Review I-9s for employees

• Review incorporation docs for loanouts

Review I-9s for employees

Review incorporation docs for loanouts

⏱️ Timesheets

Employees will be prompted to fill these out weekly. You can also send reminders or fill them out on their behalf.

👀 Review Timesheet Status Table

• All – Shows all employees

• Hours Not Submitted ⏳ – Timesheet not started

  • ✉️ Send auto-email reminder

  • ✍️ Fill it out for them if needed

• In Progress – Draft saved, not yet submitted

• Submitted for Review 📝 – Awaiting your approval

• Approved ✅ – Ready for payroll

• Submitted for Payroll 📤 – Sent to RollCredits for processing

• Paid 💸 – Funds deposited to employee

All – Shows all employees

Hours Not Submitted ⏳ – Timesheet not started

✉️ Send auto-email reminder

✍️ Fill it out for them if needed

In Progress – Draft saved, not yet submitted

Submitted for Review 📝 – Awaiting your approval

Approved ✅ – Ready for payroll

Submitted for Payroll 📤 – Sent to RollCredits for processing

Paid 💸 – Funds deposited to employee

💡 Timing Tip: Payroll submitted before 2 PM PT will be deposited in 2 business days. Submissions after 2 PM PT take 3 business days.

🕒 How to Fill Out Timesheets

Filling out your timesheet just got easier (and even a little fun)! 😄

🎙️✨ Cool Feature: Voice & Text Input

You can add or update your timesheet using voice or text — whatever works best for you!

📅 Daily Breakdown

Each workday gets its own column so you can easily track everything. Here’s what you’ll see and can fill out:

• 📆 Date

• ⏰ Call Time

• 🍽️ 1st Meal (In & Out)

• 🍽️ 2nd Meal (In & Out)

• 🎬 Wrap Time

📆 Date

⏰ Call Time

🍽️ 1st Meal (In & Out)

🍽️ 2nd Meal (In & Out)

🎬 Wrap Time

🧮 Auto-Calculated for You

After filling in your times, you’ll see:

• ⏳ Total Hours

• 🧾 Cost Code

• 🍱 Paid Lunch (checkbox)

• 💵 Wages

  • 1x (Standard)

  • 1.5x (Overtime)

  • 2x (Double Time)

  • Meal Penalty

  • Total Pay

⏳ Total Hours

🧾 Cost Code

🍱 Paid Lunch (checkbox)

💵 Wages

1x (Standard)

1.5x (Overtime)

2x (Double Time)

Meal Penalty

Total Pay

🔄 Need a do-over? Click the ⋯ three dots at the end of the column and select “Reset Day Shift” to start fresh.

➕ Add Extra Compensations

💰 Taxable Compensations

(Ex: Kit Fees, other taxable items)

• Type

• Rate

• Description

• 📎 Upload File (Receipts, etc.)

Type

Rate

Description

📎 Upload File (Receipts, etc.)

🚗 Non-Taxable Compensations

(Ex: Mileage, per diems)

• Type

• Rate

• Description

• 📎 Upload File

Type

Rate

Description

📎 Upload File

✅ Don’t Forget to Save!

When you’re finished, hit that 💾 SAVE button to lock in your progress.