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Timesheet Management User Guide | Roll Credits Help Center

Timesheet Management User Guide

RC's Timesheet Management System allows productions to track employee work hours, calculate overtime, and streamline payroll processing.

Written by Chase Gladish

⏱️ Timesheet Management User Guide

The Roll Credits Timesheet Management System allows productions to track employee work hours, calculate overtime, and streamline payroll processing — all in one place.

📌 Overview

With Roll Credits, you can:

  • Record workday details such as call times, meal breaks, and wrap times

  • Track and calculate overtime, meal penalties, and special compensations

  • Save and submit timesheets using a simple, structured workflow

Record workday details such as call times, meal breaks, and wrap times

Track and calculate overtime, meal penalties, and special compensations

Save and submit timesheets using a simple, structured workflow

📋 Timesheet Components

Each timesheet tracks the following for each workday:

Tables can't be imported directly. Please insert an image of your table which can be found here.

Field

Description

Call Time (In1)

When the employee begins work

Meal 1 Out (Out1)

Start of the first meal break

Meal 1 In (In2)

Return from the first meal break

Meal 2 Out (Out2)

Start of the second meal break (if applicable)

Meal 2 In (In3)

Return from the second meal break

Wrap Time (Out3)

When the employee finishes work for the day

✍️ Entering Timesheet Data

You can enter time data manually for each day of the week. Roll Credits also allows partial time entry while a timesheet is still in draft.

🔄 Partial Timesheet Entry

  • Save time entries progressively as the day unfolds

  • Avoid validation errors while in draft mode

  • Submit only when all required fields are complete

Save time entries progressively as the day unfolds

Avoid validation errors while in draft mode

Submit only when all required fields are complete

⚠️ Partial entries are only allowed for draft timesheets. Submission requires full completion.

🔄 Timesheet Workflow Stages

Each timesheet follows this lifecycle:

  1. Draft – In-progress, editable, allows partial data

  2. Submitted for Approval – Complete and ready for manager review

  3. Approved – Locked and ready for payroll

  4. Rejected – Returned to employee for corrections

Draft – In-progress, editable, allows partial data

Submitted for Approval – Complete and ready for manager review

Approved – Locked and ready for payroll

Rejected – Returned to employee for corrections

➕ Creating & Editing Timesheets

✅ To Create a New Timesheet:

  1. Navigate to the Payroll section

  2. Select the employee

  3. Choose the week for the timesheet

  4. Enter time data

  5. Click “Save” to store as a draft

Navigate to the Payroll section

Select the employee

Choose the week for the timesheet

Enter time data

Click “Save” to store as a draft

✏️ To Edit an Existing Timesheet:

  1. Go to the Payroll section

  2. Locate and open the timesheet

  3. Make changes

  4. Click “Save” to update

Go to the Payroll section

Locate and open the timesheet

Make changes

Click “Save” to update

📝 You can save partial data in draft mode, but full entry is required for submission.

📤 Submitting Timesheets for Approval

To submit:

  1. Ensure all required time fields are completed

  2. Double-check for accuracy

  3. Click “Save and Submit for Approval”

Ensure all required time fields are completed

Double-check for accuracy

Click “Save and Submit for Approval”

⚠️ All times must follow logical and chronological order to pass validation.

✔️ Timesheet Validation Rules

Tables can't be imported directly. Please insert an image of your table which can be found here.

Status

Validation Level

Requirements

Draft

Minimal

Allows partial entries

Submitted/Approved

Strict

Requires complete time sequence: In1 → Out3, with valid breaks

🧮 Automated Calculations

Roll Credits calculates:

  • Total Hours (excluding meal breaks)

  • Overtime (based on local/state rules)

  • Meal Penalties (when break rules are violated)

  • Total Pay (includes hourly rates, OT, and extra comp)

Total Hours (excluding meal breaks)

Overtime (based on local/state rules)

Meal Penalties (when break rules are violated)

Total Pay (includes hourly rates, OT, and extra comp)

💵 Additional Compensations

Add compensations like:

  • Kit Fees

  • Box Rentals

  • Special Skills Pay

  • Other Production-Specific Items

Kit Fees

Box Rentals

Special Skills Pay

Other Production-Specific Items

These are entered directly into the timesheet on a per-day basis.

💡 Tips for Effective Timesheet Management

  • 💾 Save frequently while working in draft mode

  • 🕓 Use partial entries to update timesheets throughout the day

  • 🔍 Review carefully before submission

  • 📅 Use daily tabs to switch between workdays

  • ❗ Check for validation messages before clicking submit

💾 Save frequently while working in draft mode

🕓 Use partial entries to update timesheets throughout the day

🔍 Review carefully before submission

📅 Use daily tabs to switch between workdays

❗ Check for validation messages before clicking submit

🛠️ Need Help?

For questions or troubleshooting related to timesheets, reach out to us at:
📧 help@rollcredits.io

Absolutely! Here's a concise and well-structured Timesheet Management FAQ based on your user guide. It covers the most common user questions and can be adapted for a help center, internal guide, or in-app support.

❓ Timesheet Management – FAQ

1. What is the Roll Credits timesheet system used for?

The timesheet system allows you to:

  • Track daily work hours

  • Record call and wrap times, meal breaks, and overtime

  • Submit timesheets for manager approval

  • Calculate total pay and any additional compensations

Track daily work hours

Record call and wrap times, meal breaks, and overtime

Submit timesheets for manager approval

Calculate total pay and any additional compensations

2. What fields do I need to fill out in a timesheet?

You’ll typically complete the following for each workday:

  • Call Time (In1) – When work begins

  • Meal 1 Out / In (Out1 / In2) – First meal break

  • Meal 2 Out / In (Out2 / In3) – Second meal break (if applicable)

  • Wrap Time (Out3) – End of workday

Call Time (In1) – When work begins

Meal 1 Out / In (Out1 / In2) – First meal break

Meal 2 Out / In (Out2 / In3) – Second meal break (if applicable)

Wrap Time (Out3) – End of workday

3. Can I save a timesheet without completing it?

Yes! You can save a partial timesheet while it's in draft status. This lets you enter time progressively throughout the day without triggering validation errors.

4. What are the different timesheet statuses?

  • Draft – In progress, allows partial entries

  • Submitted for Approval – Complete and ready for manager review

  • Approved – Approved and ready for payroll

  • Rejected – Returned for corrections

Draft – In progress, allows partial entries

Submitted for Approval – Complete and ready for manager review

Approved – Approved and ready for payroll

Rejected – Returned for corrections

5. How do I create a new timesheet?

  1. Go to the Payroll section

  2. Select the employee

  3. Choose the week for the timesheet

  4. Enter the workday time details

  5. Click “Save” to save as draft

Go to the Payroll section

Select the employee

Choose the week for the timesheet

Enter the workday time details

Click “Save” to save as draft

6. How do I edit a timesheet?

  1. Navigate to the Payroll section

  2. Find and open the timesheet

  3. Make your changes

  4. Click “Save” to update

Navigate to the Payroll section

Find and open the timesheet

Make your changes

Click “Save” to update

You can only edit timesheets that haven’t been approved yet.

7. How do I submit a timesheet for approval?

  1. Complete all required time fields

  2. Review for accuracy

  3. Click “Save and Submit for Approval”

Complete all required time fields

Review for accuracy

Click “Save and Submit for Approval”

Once submitted, timesheets go to your manager for review and cannot be edited unless rejected.

8. What validations does the system check before submission?

For submitted and approved timesheets, Roll Credits checks:

  • Call and wrap times are present

  • Meal breaks follow logical order

  • All times are chronological and complete

Call and wrap times are present

Meal breaks follow logical order

All times are chronological and complete

9. Does the system calculate overtime and penalties?

Yes. Roll Credits automatically calculates:

  • Total hours (excluding breaks)

  • Overtime based on state rules

  • Meal penalties when break rules are violated

  • Total compensation, including additional pays

Total hours (excluding breaks)

Overtime based on state rules

Meal penalties when break rules are violated

Total compensation, including additional pays

10. What kinds of additional compensation can I add?

You can add extras like:

  • Kit fees

  • Box rentals

  • Special skills pay

  • Production-specific compensation

Kit fees

Box rentals

Special skills pay

Production-specific compensation

These can be applied per day within the timesheet.

11. Any tips for working with timesheets?

  • 💾 Save your draft frequently

  • ✅ Use partial entries to log time throughout the day

  • 🔍 Double-check times before submitting

  • 📆 Navigate by weekday tabs to make edits

  • ❗ Watch for validation errors before submission

💾 Save your draft frequently

✅ Use partial entries to log time throughout the day

🔍 Double-check times before submitting

📆 Navigate by weekday tabs to make edits

❗ Watch for validation errors before submission

12. Who do I contact if I need help?

Reach out to Roll Credits Support at help@rollcredits.io for any questions about timesheet entries, workflow, or troubleshooting.